POSITION DESCRIPTION
DEPARTMENT: Various SITE: Various
SALARY SCHEDULE: Career GRADE: 3
BASIC FUNCTION:
Performs advanced and
specialized staff assistant and/or secretarial duties within an academic
department or unit of the college. Positions assigned to this class of work
differ from the Staff Assistant classifications due to the high volume of
student contact required and the type of environment present while assisting
students and faculty.
RESPONSIBILITIES:
v Maintains specialized and complex
academic records, reports and data of the academic department or unit to which
assigned.
v Responsible for assisting students
and academic staff by providing information and services relating to the
particular discipline to which assigned.
v Implements and maintains records of
SPC and department rules and procedures within the unit.
v Performs research and special
projects as directed by the academic supervisor.
v Prepares correspondence, reports,
letters, tests, documents and related materials for the supervisor and other
department personnel.
v Opens, reviews and processes
incoming mail.
v Relieves the immediate supervisor of
administrative and office tasks.
v Schedules and may participate in
meetings, conferences and related activities.
v Serves as liaison with the assigned
department and other college departments and units.
v Provides information to visitors,
students, faculty and staff regarding operations and services of the department
in person or over the telephone.
v Operates a computer, calculator,
data entry equipment and other office equipment.
v Prepares reports, statistics and
other information relating to the operation and services of the unit to which
assigned.
v Maintains files, records and
statistics of the unit.
v May direct the work of part-time
clerical staff and student assistants.
v The position may require the taking
and transcribing of correspondence and notes utilizing shorthand or a similar
method of transcription.
v Performs related duties as required.
EDUCATION
REQUIREMENTS:
Graduation from an
accredited high school or possession of an acceptable equivalency diploma, supplemented
by college level courses in office services skills.
EXPERIENCE
REQUIREMENTS:
Four (4) years experience
in office and secretarial work.
KNOWLEDGE/ABILITIES/SKILL
REQUIREMENTS:
Ability to gain knowledge
of the rules and procedures of the academic unit to which assigned. Knowledge
of sentence structure. Knowledge of word usage. Skill in reading comprehension.
Skill in proofreading. Knowledge of basic mathematics. Ability to maintain good
relationships with the public, students, faculty and staff. Ability to
specifically related to the needs of students in an academic atmosphere.
Ability to keyboard at a prescribed rate of speed. Ability to take and
transcribe dictation if the particular position requires this skill. Ability to
operate a computer. Communications skills. Office management skills.
Reviewed 9/18/06