St. Petersburg College

POSITION DESCRIPTION

POSITION TITLE: Administrative Specialist II

DEPARTMENT: Various SITE: Various

SALARY SCHEDULE: Career - GRADE: 5

BASIC FUNCTION:

Performs advanced and highly complex administrative work which involves the coordination and/or the performance of specialized staff responsibilities. This classification differs from the Staff Assistant classifications due to the specialized nature of the work or program to which assigned. The level of Administrative Specialist is assigned by the college based on the responsibilities and organizational structure.

RESPONSIBILITIES:

v Coordinates or supervises a highly specialized program or administrative project within the unit of assignment.

v Creates and maintains specialized data, records and reports relating to the program assigned.

v Maintains statistical data and generates complex computerized reports of the operations and services.

v Reviews, reconciles and processes logs, documentation, data, reports and proposals relating to the program or assignment.

v Assists the public, students, faculty and staff by providing information concerning the project or services of the program assigned.

v Attends meetings, seminars and conferences to explain or receive information relative to the work assignment.

v Represents the administrative supervisor at meetings and in discussions with students, faculty and staff.

v Assists the supervisor in planning, research and maintenance of the program.

v May supervise the work of clerical staff and student assistants.

v Schedules events, meetings, projects, interviews, tests and programs.

v Maintains budget records, payroll information, purchase orders, student grade and attendance records and related information.

v Processes and analyzes accounting and fiscal records and reports.

v Responsible for assuring that the unit to which assigned is operating within college rules and regulations and applicable laws.

v Performs advanced staff assistant tasks as assigned by the supervisor.

v Performs related duties as required.

EDUCATIONAL REQUIREMENTS:

Associate's degree.

EXPERIENCE REQUIREMENTS:

Four (4) years experience in responsible administrative work in an educational institution or comparable related experience.

KNOWLEDGE/ABILITIES/SKILL REQUIREMENTS:

Knowledge of the programs, procedures and operations of the unit to which assigned. Knowledge of overall college programs and operations. Knowledge of office administrative procedures and practices. Knowledge of computer applications relating to the area of work assignment. Knowledge of sentence structure and word usage. Knowledge of mathematics. Ability to maintain good working relationships with students, faculty and staff. Verbal and written communications skills. Skill in reading comprehension. Computer and calculator skills.

Revised: 9/2006