St. Petersburg College
POSITION DESCRIPTION
DEPARTMENT: Library
SITE: Various
SALARY SCHEDULE: Career
- GRADE:
BASIC FUNCTION:
Performs responsible and
advanced clerical work in ordering, receiving and invoicing materials for all
college library sites, including the maintenance of budget accounts for all
locations.
RESPONSIBILITIES:
v
Originates
requisitions for ordering all library materials at a central library processing
center. Obtains pricing information from vendors, including discount and
special prices.
v
Processes
shipped library material documents with requisitions to assure accuracy of
materials and prices.
v
Maintains
financial records of expenditures and encumbrances.
v
Assists
in the coordination of work processing in the department in the absence of the
Director.
v
Performs
statistical clerical tasks relating to budgets, material records and other
library acquisitions records.
v
Interacts
with the purchasing staff from origination of an order through invoicing.
v
Prepares
reports relating to library and circulation statistics.
v
Performs
receptionist duties, handles phone calls and other inquiries and maintains the
areas assigned.
v
Performs
related duties as required.
EDUCATIONAL
REQUIREMENTS:
Graduation from an
accredited high school or possession of an acceptable equivalency diploma
supplemented by college level courses in bookkeeping or accounting.
EXPERIENCE
REQUIREMENTS:
Three (3) years of library,
bookkeeping, secretarial or public service experience. Experience in processing
purchase requisitions and maintaining related records.
KNOWLEDGE/ABILITIES/SKILL
REQUIREMENTS:
Knowledge of basic
accounting procedures. Knowledge of library procedures and processes. Knowledge
of sentence structure and word usage. Skill in reading comprehension. Skill in
proof- reading. Knowledge of basic mathematics. Ability to keyboard at a
prescribed rate of speed and accuracy. Ability to communicate orders and accounting
information to vendors. Ability to operate a computer. Ability to operate a
calculator. Ability to lift up to 20 pounds. Ability to reach library shelves.
Ability to deal effectively with people. Oral and written communications skills.
Revised: 09/2006